When managing Outlook mailboxes, exporting data is often an important step, whether for backup, transfer, or recovery purposes. But once the export process is complete, the next important step is to verify the mailbox data after export, ensuring that the exported mailbox data is complete, up to date, and exact to the source mailbox is important to prevent potential data loss.
This article will help you understand how to verify mailbox data after export, including manual and ultimate verification methods.
Why is it Important to verify the Mailbox Data After Transfer?
Before starting this process, it is important to understand why verification matters. When you export mailbox data, especially from OST to PST or another format, there’s always a chance of missing emails or incomplete folder structure. By taking time to verify the mailbox data after export, you can:
- Ensure no emails, contacts, or attachments are missing.
- Verify the folder structure
- Confirm the details like sender, subject, etc
- Detect any corruption during the data export
Skipping this step could result in partial export or data mismatches, which could lead to confusion during the transfer process.
Know more: In cases like the mailbox files are damaged or inaccessible, you can use SysTools OST Recovery Software, which can be a lifesaver for the recovery of unusable data files.
User-Driven Methods to Verify the Mailbox Data After Export
When a pro solution simplifies the tool mailbox verification, the manual methods remain an important way to ensure accuracy, mainly for smaller mailboxes, but by carefully reviewing the folder structure, comparing the item counts, inspecting emails, and cross-checking attachments, users can find the missing or corrupted data.
#1: Compare Folder Structure:
The first step is to verify the mailbox data after export, which is to manually compare the structure of the folder and the files exported.
Here’s how to do it:
- Open the mailbox
- Check the original mailbox file in Outlook
- Open the exported file in Outlook
- Match the folder structure and ensure all the items are in the same structure
- Right-click on each folder, go to properties> general, and compare the total number of items.
2. Validate the Mailbox Data Integrity:
Once the structure matches, the next step is to verify the actual data integrity. Outlook provides built-in options to inspect the exported.
Know the steps to follow:
- Check a few random emails and compare the content, subject line, and attachments from both the original and exported files.
- Check metadata and confirm senders and recipients match
- Search feature and try searching for specific keywords to ensure all messages were transferred correctly.
3. Use the Pro Solution to Verify the Mailbox Data After Export
If your data is exported from an OST file, a professional utility, SysTools OST to PST Converter, offers a precise way to verify the mailbox data after export. This tool provides a detailed list of all mailbox items before the transfer with competence and transparency.
How it helps:
- Preview Feature-
Let’s you view the mailbox items before export
- Preserves folder structure-
Ensure the folder structure and order of folders remain the same.
- Compare the exported file-
Once the files are converted, you can easily open both the original and the exported PST file for verification.
- Guarantee of No Data Loss-
It maintains data and integrity throughout the whole process of exporting.
By using this software, you can easily verify the mailbox data after export without risking your important data.
4. Check the Export Report to Verify That All Mailbox Content is Exported Correctly
Both the Outlook and the professional tool generate export reports that can assist in verification. Review these logs carefully to check:
- The total number of exported items
- Skipped or failed items.
- Export duration
This option acts as an important record to verify the mailbox data after export, especially while dealing with large mailboxes.
5. Open the Exported File in Outlook
Finally, after completing all verifications, import the exported PST file into Outlook to review it. Search through different folders, also open random emails, and test attachments to check full working. This is the final step to check that the exported data is fully usable and working.
Summary
Here, you have learned that, whether for migration, backup, or recovery, it is essential to verify the mailbox data after export to ensure no important information has been lost or missed. Manual checks are helpful only for smaller mailboxes, but for large OST files, using an advanced tool can ease the process of verification.
